Who operates this service
Sacramento Men's Group is an independently organized Christian men's group serving the Sacramento area. Privacy, security, and account requests should be sent to contact@sacramentomensgroup.com.
Information we collect
Public visitors may provide a name, email address, optional phone number, and message when requesting information. Public surveys store the selected answer and a keyed, pseudonymous voter identifier so a browser can change its vote without exposing raw device identifiers. We do not require an account for public surveys.
Invited members provide authentication and profile information and may create private meeting minutes, tasks, discussions, reactions, files, and notification preferences. Administrators can view member and operational records needed to run the group.
How we use information
- Respond to requests to join or learn about gatherings.
- Authenticate invited members and enforce role- and meeting-based access.
- Operate meetings, assignments, discussions, surveys, files, and notifications.
- Protect the service from abuse, duplicate requests, and unauthorized access.
- Diagnose failures and maintain reliable operations without intentionally logging private meeting content or secrets.
AI-assisted task suggestions
An administrator may explicitly choose to send the current meeting-minute text to OpenAI to generate structured task suggestions. Suggestions are validated and must be reviewed by an administrator. AI cannot automatically assign tasks, publish minutes, change existing work, or send notifications. Unrelated member information is not intentionally included.
Service providers
Firebase and Google Cloud provide hosting, authentication, databases, file storage, abuse protection, background processing, logs, and backups. SendGrid delivers application email. OpenAI processes meeting text only when an administrator starts task extraction. reCAPTCHA Enterprise and Firebase App Check help distinguish legitimate application requests from abuse. These providers process data under their own applicable terms and security controls.
Cookies, local storage, and PWA behavior
The private application uses a secure session cookie and Firebase Authentication persistence. Public surveys store a random browser identifier locally so a vote can be updated. The installable web app may cache public images, fonts, and styles for performance; private pages and API responses are excluded from that cache. Google Analytics and advertising trackers are not enabled.
Disclosure and sale
We do not sell personal information or use it for targeted advertising. Information may be disclosed to the service providers described above, to approved administrators who need it to operate the group, when required by law, or when reasonably necessary to protect people and the service.
Retention
Join-interest submissions are scheduled for deletion after 24 months. Abuse-prevention identifiers expire after 48 hours. In-app notifications are retained for 12 months, delivery records for 13 months, AI operational metadata for 90 days, idempotency records for 30 days, and raw survey vote records for 12 months after a survey closes. Aggregate survey results may remain as community history.
Active account and meeting records are retained while operationally needed. Archived meeting history, tasks, and audit records may be retained for up to seven years to preserve accountability and continuity. Approved deletion requests are applied to live systems, subject to security, legal, and legitimate historical-record needs; separately expiring backups may contain older copies temporarily.
Security
We use server-side authorization, deny-by-default database and storage rules, App Check integration, input validation, restricted service credentials, encrypted managed services, protected file paths, and audit records. No internet service can guarantee absolute security. Please report suspected misuse promptly to contact@sacramentomensgroup.com.
Your choices and requests
You may ask to access, correct, export, or delete information associated with you, or withdraw from future public-group correspondence. Email contact@sacramentomensgroup.com from the address connected to the request. We may need to verify identity before disclosing or changing private records.
Children
This service is intended for adult men and is not directed to children under 13. Do not submit a child's information through the public form or private workspace. Contact us if you believe a child's information was submitted.
Changes
We will update the effective date when this policy materially changes. This policy is a best-practice working policy based on the current system and has not been reviewed by an attorney.